Visitors, exhibitors, stall holders and such-like enter Huddersfield Tractor Fest Showground at their own risk and are expected to take all reasonable precautions to ensure the safety of themselves and others. The showground is open park land and therefore there will be exposed roots, holes, uneven surfaces and wild animals.
PRIVACY POLICY
We are committed to safeguarding the privacy of our customers and website visitors; this policy sets out how we will treat your personal information. This privacy notice aims to give you information on how Huddersfield TractorFest, collects and processes your personal data, including any data you may provide (whether through our website or not). It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Personal Information: We may ask you for personal information, such as your name, email, address, contact details and payment details. We collect only the personal information relevant to providing you with a service, and use your information only to ensure the fulfilment of this service. You are free to refuse our request for your personal information, with the understanding that we may be unable to provide you with some of your desired services without this information. We will only retain personal information for as long as necessary to provide you with a service. We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
Financial Transactions: All our websites financial transactions are handled through our payment services providers.
Log Data:We log general information about your browser whenever you visit our website. This information may include your computer’s Internet Protocol (IP) address, your browser type and version, the pages you visit on our site, the time and date of your visit, and the time spent on each page. Like most website operators, we collect this data to better understand how our visitors use our services, and how we may improve your experience of our website in future. We do not share data specifics publicly, but may disclose aggregated and anonymised versions of this information, eg. in website usage trend reports.
Third-Party Services: We may employ third-party companies and individuals on our websites – for example, analytics providers and content partners. These third parties have access to your personal information only to perform specific tasks on our behalf, and are obligated not to disclose or use it for any other purpose.
Business Transfers: If we or our assets are acquired, or in the unlikely event that we go out of business or enter bankruptcy, we would include user information among our assets transferred to or acquired by a third party. You acknowledge that such transfers may occur, and that any parties who acquire us may continue to use your personal information according to this policy.
Security:We take security seriously, and do what we can within commercially acceptable means to protect your personal information from loss or theft, as well as unauthorised access, disclosure, copying, use or modification. That said, we advise that no method of electronic transmission or storage is 100% secure, and cannot guarantee the absolute security of your data.
Your Consent: You can ask us or third parties to stop sending you marketing messages at any time by contacting us at any time, or updating your preferences on our relevant website. Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product/service experience or other transactions.
Retention of your personal information: We will retain your personal information for one or more of the following reasons: For as long as you remain registered with us; For as long as you maintain consent to marketing and newsletters; In accordance with the licence granted for publication on our websites; To comply with legal and regulatory requirements; For inclusion in analysis carried out by us with respect to our business.
Changes to our Privacy Policy: At our discretion, we may change our privacy policy from time to time. Your continued use of this site after any changes to this policy will be regarded as acceptance of our practices around privacy and personal information.
VISITOR POLICY
The safety of the public, guests and exhibitors at the show is of paramount importance to us and measures have been put in place to control, as far as is reasonably practicable, known risks. However, visitors to the show-ground enter at their own risk and must take all reasonable precautions to ensure the safety of themselves and others. Parents and guardians must ensure the safety of children in their care, particularly when touching or handling animals.
For the collective good of all visitors, animals and volunteers, everyone must take responsibility for their own behaviour and where appropriate that of their children and pets.
• Children must be supervised at all times
• Anti-social behaviour will not be tolerated
• Smoking is not allowed in any marquee or enclosed area
• Instructions from stewards, security and signage must be obeyed
• Pets must be under control at all times, and any mess cleaned up
• Pets are not allowed in any marquee or enclosed area
• Dogs and other animals must not be left in parked vehicles
• Tampering with or vandalising any equipment will not be tolerated
• Bikes or skateboards are not allowed around the showground
• Vehicles and bikes parked are done so at the owners risk
• Litter to be disposed of in the bins provided
• To prevent infection, wash your hands after handling animals or fencing
• Do not kiss the animals or allow close facial contact
• Partaking into any activities and competition is at the entrants own risk.
All persons participating in activities or attending as visitors do so entirely at their own risk and acknowledge that they will on entering or taking part accept that the organisers accepts no legal responsibility for any accidents or injuries that may occur.
The showground is an open field and therefore there will be uneven surfaces, pot holes, tree roots and potentially wet grass. Please keep clear of marquee pins and ropes. Occasionally it may be necessary to segregate visitors from moving vehicles and animals. Please assist us and follow any instructions given by the stewards who can be identified by the badges and high-viz clothing being worn.
All visitors and must take reasonable precautions to avoid and prevent accidents occurring and must obey the instructions of the organisers and officials. The Show officials reserve the right to refuse entry into the showground or any activity if they feel that the person wishing to enter or take part is unfit to do so, or may in doing so be a danger to themselves or others.
In the event of injury or illness assistance can be sought from the First Aid post, located next to the bar.
In the unlikely event of an evacuation of the showground please follow any instructions given to you by the stewards, officials or police officers either in person or over the public address. Evacuation should be undertaken calmly but quickly.
Breaking of any of these policies may result in the offenders being removed from the show without right of re-entry and reimbursement.
For these measures to be effective, everyone must take responsibility for their own behaviour and where appropriate that of their children and pets. We will take all reasonable precautions to ensure the health and safety of everyone attending the showground.
The organisers accepts no legal responsibility for any accidents or injuries that may occur.
Around the showground there will be a number of photographers and videographers broadcasting the show live and recording for later use on various websites, including Youtube and Facebook. Please be aware that there will also be an even larger number of visitors taking personal photographs and videos around the showground. If you object to this, then we suggest you keep away from the show as we cannot guarantee that you will not feature in any of these. If you find a video or photograph after the show in any of the Show places mentioned – contact us at info@huddersfieldtractorfest.co.uk and we will attempt to remove it.
The materials on Huddersfield Tractor Fest website are provided on an ‘as is’ basis. The organisers make no warranties, expressed or implied, and hereby disclaims and negates all other warranties including, without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights. Further, organisers do not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its website or otherwise relating to such materials or on any sites linked to this site.
Huddersfield Tractor Fest may revise these terms of service for its website at any time without notice. By using this website you are agreeing to be bound by the then current version of these terms of service.
These terms and conditions are governed by and construed in accordance with the laws of Great Britain and you irrevocably submit to the exclusive jurisdiction of the courts in that location.
Exhibitor Terms
By registering to attend Huddersfield TractorFest you agree to the following: the exhibit will be exhibited at the owner’s risk; the exhibit will not be advertised for sale on the showground or used to promote any business; the exhibit will be covered by my own Public Liability Insurance whilst on the show ground and a current Motor Insurance Policy if arriving by road (copies of these will be required in advance or presented on the day); Huddersfield TractorFest reserve the right to amend these terms at anytime.
Stall Policies
All participants must comply with any reasonable request made by any Show Steward. All stalls must provide a copy of their public and employers liability insurance with their booking and have the current documentation available at the show.
Hazard lights will be used on all moving vehicles and speed must be no more than 5 mph at all times while on the showground. All vehicles to be parked on their stalls or removed from the showground between 10am and 4pm.
The provider of any stall must take all reasonable steps to consider and control any risks, or potential risks, to the health and welfare of show attendees and must discuss any areas of doubt with the Show Committee at the time of booking.
Tent fabrics together with materials and drapes or linings used in conjunction with any temporary structures must be flame retardant (to BS 5438 and 7157). All stakes/pegs used for securing marquees/tents/gazebos must be adequately protected in areas that area accessible to the public. All Stallholders are responsible for their own gazebos and the safety of those gazebos. These must also be secured sufficiently to avoid risk from gusts and strong winds. No rope, shackles or any form of hitching will be attached to any trees on the Site.
Vendors supplying food for sale must indicate this on the booking form and comply with Environmental Health Regulations 1990, Environmental Protection Act 1990 and any conditions requested by the Fire Authority. Any stall that involves the use of any heat source or combustible or inflammable item must provide appropriate fire protection equipment and personnel trained in its use.
All attractions and stalls using any form of electricity must have an appropriate Certificate of Electrical Safety available at the show. All electrical installations and equipment will comply with the general requirements of the Electricity at Work Regulations 1989.
All portable generators or power supplies must be suitably guarded and the installation checked, approved and certified by a suitable Electrical Engineer before operation. All electrical equipment will be installed, so far as is reasonably practicable, so that interference by the public or unauthorised employees cannot gain access. All equipment exposed to weather will be suitably protected. All electrical installations will be fitted with Earth Leakage Circuit Breakers and Earth Spikes. All portable generators for electrical power supplies will be appropriately located to minimise noise and guarded from unauthorised persons. Wherever possible, cables will be routed or buried so that they will not cause a tripping hazard or be crushed by vehicles. Armoured cabling will be installed for hazardous voltages e.g. those which could cause electric shock if damaged, protecting against contact with sharp edges or crushing by heavy loads. Additional advice is contained in HSE Guidance Document GS50 – (2nd Edition) – “Electrical Safety at Places of Entertainment”. Further guidance notes are also available from the Kirklees Council and can be supplied by them on request. ONLY Diesel Generators permitted on site.
Consideration should be given to the effect that inclement weather will have upon your stall. Should weather conditions deteriorate to a point where significant damage will be caused by vehicle and equipment withdrawal, an exit strategy must be agreed with the site manager prior to vehicles exiting the site. Failure to comply may lead to re-instatement costs being passed to the stall, attraction or entertainment provider.
It is the Stallholders responsibility to remove all litter or rubbish from your stall space on the showground – this includes leaflets and other handouts. Bins will be provided for use for litter and general rubbish. No electrical items or hazardous items or substances may be placed in any bin on the showground but must be removed and properly disposed of by the stall provider.The Show Committee reserve the right to refuse admission to or require the immediate shut down and or removal of any stall, even if their booking has been accepted, if it is considered by the committee that the stall represents any risk to the health or welfare of any
other person attending the show. The Show Committee accepts no responsibility for any injury or loss incurred as the result of the attendance of your stall at the Show.